Control – JP & Associates REALTORS®
I Hear It Almost Daily From Someone, “I’m overwhelmed!”

I Hear It Almost Daily From Someone, “I’m overwhelmed!”

Our work lives have become more demanding, presenting us with more complex challenges at a relentless pace. Add in your personal needs, family needs, and other commitments, and it’s easy to feel always overwhelmed. For most of us, the typical response to growing workloads is to work harder and put in longer hours, rather than to step back and examine and find a new way of operating. 

The cognitive impact of feeling overwhelmed continuously can range from mental slowness, forgetfulness, confusion, difficulty concentrating, or thinking logically, to a racing mind or an impaired ability to problem solve. When we have too many demands over an extended period of time, cognitive fatigue kicks in. The effect makes us less productive and leaves us feeling even more overwhelmed. 

If you are feeling overwhelmed, here are some key strategies to try:

Simply Stop. 

Have the courage to stop what you’re doing. Give yourself the time and space to slow down, so you can see the bigger picture and get a handle on things. Regather yourself. Center yourself so that you have the energy to make wiser, healthier decisions.

Get clear on your priorities. 

Taking time to contemplate your priorities is key to having focused flow. What’s most important to you right now? How do you want to run your business and live your life on a day-to-day basis? Look at the bigger picture and how you want to spend your time and energy. 

Let go 

Lin Yutang said, “besides the noble art of getting things done, there is the noble art of leaving things undone. The wisdom in business consists in the elimination of nonessentials.” What don’t you need to do? What can you automate, delegate, or eliminate? 

Commit to less. 

Having too much to do often has to do with unrealistic goal setting and over-committing your time and energy. Are you overly ambitious? Are you not being realistic about your goals and what you can do?

Say NO more often.

People who are overwhelmed spread their energy too thinly. Often, it’s hard for them to say “no” because they fear disappointing others. When you feel scattered and pulled apart in a lot of different directions, are you willing to pull yourself back in and say “no” to others? Are you ready to get more comfortable saying no?

Limit yourself. 

Be willing to focus on just a few things at a time. Put limits on certain activities that aren’t important. By limiting your time and energy for specific endeavors, and not allowing yourself to get lost in the day-to-day, you can create more time and space in your life. Limit the number of emails, FB time, talk time, any activities that consume the unproductive time in your life. The paradox is that by creating more discipline and limitation in your life, you create greater freedom.

Re-imagine a new schedule.

Imagine a new lifestyle from scratch. If you made your business effectiveness, health, and happiness a priority, what would a perfect day look like? What would an ideal week look like?’ 

Being overwhelmed is not a fact — it’s a state of consciousness that limits your freedom and happiness. It requires a shift in perspective. Often, when you’re feeling overwhelmed, you’re over-thinking everything that needs to get done. You’ve lost yourself, and you’re no longer present. 

Instead of seeing the things outside of you having power over you, be willing to stop and regather yourself. Bring yourself back to the present moment. Remember that you have a choice about the way you want to feel.

 

 

Fear… The Danger Of Being Too Controlling

Fear… The Danger Of Being Too Controlling

Working with business owners just like you, there is one thing I’ve discerned: if you want to grow your real estate practice, you’ve got to learn to let go of any task that doesn’t set you apart from the competition.

What stops you from doing this?

FEAR is the problem! 

And fear leads to being, a control freak. Fear – in the case I’m writing about – fear is just “False Evidence Appearing Real!” 

In the type of unhealthy fear, I’m talking about:

  • Fear sees only the downside
  • Fear doesn’t let you stop to think it through
  • Fear tells us to avoid anything new or unknown
  • Fear constricts rather than expands who we are
  • Fear obscures your intuition
  • Fear often keeps us from making any decision at all

Unhealthy fear holds you back. Unhealthy fear leads you to want extraordinary control over every process. So how do you release some fear, give up some control when this is something most of us typically resist? First, let’s set up an example.

In our world, one of the biggest fears is hiring your first assistant or delegating your files to a transaction coordinator. The excuse? “Well Mark, they won’t do it as I do it. I need to CONTROL everything.”

Consider this… when you automate, delegate or eliminate you can focus on what sets you apart from the competition. 

When you hire or outsource to someone, even if they do it 75% as good as you do… you’ve still increased your capacity by 75%. Hire and outsource with 2 resources and you’ve increased your capacity by 150%. Make sense? 

Leverage works! 

So, the point being, so many of us hold back because we want to control everything, which leads to fear which leads to the fixed mindset thought that we must hire to perfection. 

Perfection is not a standard, progress is. 

A big friction point that keeps many of us in fear is cost. If you’re making $150,000 annually and hiring an assistant for $40,000 a year plus bonuses, the natural questions are: “will I be able to support it?” A logical and valid question. Watch this.

The solution has some pain 

In our real estate practices, when we focus on overcoming a challenge that is perceived as a threat, such as an unfavorable change in MLS rules, or unfair competition, that pain motivates us to eradicate the problem immediately. 

Conversely, when we focus on overcoming a challenge that is perceived as an opportunity, we are less inclined to take action. If you apply this same concept to control, it makes sense why most agents, team leaders, and broker-owners struggle with relinquishing it.

Most of us typically think about the opportunity associated with giving up control: 

  • Increased free time
  • Flexibility to engage in more meaningful activities 

It sounds logical. It sounds desirable. Yet this isn’t enough to motivate anyone of us to give up control.

Why? 

Because, on the flip side, there’s the pain or threat associated with giving up control: 

  • Increased errors
  • Reduced quality and upset clients. 

If people are wired to minimize pain, it makes sense why most agents, team leaders, and broker-owners are convinced they’re best served by doing everything themselves.

Learning To Let Go

So how can you address this dilemma? 

One way is to rethink the situation: Don’t think of giving up control as having the opportunity for more free time. Reframe it to focus on the downside or threat of not giving up control. Answer these three questions when you’re considering the pros and cons of giving up control:

  • What’s it costing you by not giving up control?
  • What will you lose by not giving up control?
  • What is the pain you’ll continue to endure if you don’t give up control?

These questions will help refocus your attention on where it needs to be to create action—on the pain associated with doing everything yourself. 

By focusing on the cost of not changing it, you’re more likely to take action. 

To reframe your view from a fixed mindset to a growth mindset: 

  • Write down all the costs associated with not giving up control 
  • Be creative yet be brutally honest. 

Keep those pains up and visual in your world, so you see them every day. Talk with others who have gone before you and discuss how you can minimize the risks associated with delegating work to others.

Bottom line: At JPAR we have a powerful template used to calculate the value of your time… because we know you’re capable of doing the tasks that make $100, $200, even thousands per hour. Meanwhile, you’re stuck doing the $20 per hour task. Automate those tasks first, delegate others by outsourcing or hiring the next tier of tasks. 

Only when the perceived pain associated with not giving up control is greater than the pain associated with giving up control will you be able to make a shift.