Goal Setting – JP & Associates REALTORS®
Organizational Habits To Maximize Productivity

Organizational Habits To Maximize Productivity

What could you do with 11 or more hours a week? A recent study by Unit4 indicated many of us lose up to 25% of our productivity each week due to a lack of streamlining our workflow or effectively using smart phone applications.

Luckily for you and me, organization isn’t an attribute you’re born with, but a skill you can learn. And many of us can learn more! Proof? A poll by Office Depot found that 82% of people felt the more organized they were, the better they performed.

Here are five techniques to maximize your productivity, which one will you add to your portfolio this week?

Goals Up & Visual

Since you have invested time knowing and documenting what you want to achieve this year in your business and your personal life, why leave it hidden in a drawer or a closed book?

Out of sight quickly becomes out of mind. Up and visual is a proven technique to drive goal attainment.

Tip: Keep important information up and visible

There’s An APP for that 

While there is an APP for just about anything, many of us can benefit simply by using the basic functions of your smart phone – Calendar, Notes, Reminders, and Voice Memo.

For example, setting reminders in your calendar for project deadlines. You can start with the deadline when the project must be completed and submitted, then work backward from there to set alerts for project components all along the way. You can even set additional notices to remind you to check on the progress, particularly if you are awaiting input from other people or teams. You’ll never be caught off-guard by a huge project again.

Tip: Leverage your SMART phone Calendar; Notes; Reminders and Voice Memo. 

Use the 80/20 Rule 

When creating time blocks, use the 80/20 Rule to organize your schedule. The 80/20 rule is based around the idea that 20% of your work tends to produce 80% of your results. Productive workers identify their most important 20% tasks and organize their workday around getting them done first and foremost. The rest can be handled later or delegated, automated or eliminated.

Each time block contains a single task and an allotted amount of time for completing it. As we know, work EXPANDS to the time allotted! Scheduling your most essential tasks for the morning (or at those times when you’re the most productive) is one habit the most productive have mastered.

For most of us reading this, your most productive time block is described with this acrostic: P.L.A.N. Prospecting, Lead generation, Appointments (setting and going on), and Negotiations.

Creating new appointments is your MONEYBALL. Knowing the number of appointments needed to drive your goal and working backward is a high value 80/20 rule activity.

Tip: Time block your high leverage activities. Stay out of the whirlwind.  

Adopt a System for Follow Up

In business, following up with leads and clients is crucial to success. All the money is in follow up. Lack of organized communication costs more than you think. A recent study showed that 2,000 real estate agents lost 55% of past clients’ new business due to lack of follow up. Many real estate professionals have utilized customer relationship management systems (CRMs) that are used to follow up and keep leads, past clients, and other tasks focused and organized.

Tip: A strong focus on executing systems that make follow up a no brainer.  

Multitasking is a big lie.  

Contrary to popular belief, study after study shows that multitasking slows down a person’s productivity rather than speeds it up. It can also lead to all-around subpar results.


When we multitask, our brains can’t think in an organized way. We end up expending a lot of energy by switching our focus back and forth. Those that are highly productive recognize this and make it a habit to do one thing at a time. Even though their phone, for example, might be a vital part of your business, when something needs to get done, put all your focus – for a 45-minute time block – on the task at hand and put your device to the side in airplane mode. The same goes for all other distractors.

Tip: Singularity of focus for 45-minute or less time blocks (the average attention span for an adult) 

Peter Drucker said it best, “Nothing is less productive than to make more efficient what should not be done at all. Until we can manage our time, we can manage nothing else.”



Episode 98: Edith Melendez – Start the year with discipline and self-motivation

Episode 98: Edith Melendez – Start the year with discipline and self-motivation

On episode 98 of Success Superstars,  Edith Melendez from the San Antonio market explains the benefits of BuySide, how she mastered the software to her advantage and how YOU too can become an expert on this tool.

Edith explains how she transitioned to Real Estate after feeling undervalued in the Banking world, and how the career change benefitted her family. Edith also explains she wanted to be in full control of her success and her worth.

Tune in to this episode to learn how you can become a successful matchmaker for buyers and sellers, and how training and reading are the ultimate habits that you need to instill for a better you in 2020.

“Improve and educate yourself, become competent at whatever it is that you’re scared of. Take action even if you’ve been in the business for 20 years – don’t limit yourself. ” – Edith Melendez

Now available on the go: listen to inspirational stories on all podcast platforms including Apple Podcasts, Google Play, Spotify, just search ‘Success Superstars’ anywhere you listen to your favorite podcasts.

The Pain of Regret Or The Pain of Discipline

The Pain of Regret Or The Pain of Discipline

As we start the year and the decade of the 20’s, I was reminded of a previous blog post that is well worth posting again. As many of us are working on those New Year, resolutions and what’s possible. Here’s a quick question for you to consider:

“Do you prefer the pain of discipline OR the pain of regret?”

Research shows that we regret those things we have not done MORE than we do the things we have done. Can you relate?

What I’ve experienced personally and observed in others is, procrastination blocks us from creating to the fullest the business and life we want. You already know, the main reason we procrastinate is that taking action can cause us a certain amount of “pain, a certain amount of discomfort.”

Coaching clients have shared with me, “I’m avoiding undertaking certain tasks because of the risk of shame, vulnerability or failure. Taking action means we might be making a mistake or we might fail. Let’s face it, it’s easier to not take action and avoid the pain of looking less than perfect. Thus, many of us instinctively retreat to our comfort zone and miss creating our ideal business. Basically, in trying to protect ourselves from failure it’s easier to erect our own barriers to success. Can you relate? If you’ve ever been in this place – as I have – how do you get out?

Psychologist call this a strategy of self-sabotaging. Research shows, that by creating impediments that make success less likely, we protect our sense of self-competence. And believe it or not, we as humans tend to do this more when the stakes are the highest.

So how do we procrastinate less and take action more? Practice… practice taking action faster and more often. Get an accountability partner and join a mastermind group. By taking more small steps that lead to bigger steps you’ll build the “take action muscle.” By creating an accountability partner and mastermind group you’ll have others who can help you discern what is an excuse and what’s not.

Consider these 5 action steps:

1. Remember a goal is NOT a system. A system will produce what a system will produce nothing less nothing more. Example, losing 10 pounds by September 1st is a GOAL. Learning how to change your eating habits is a SYSTEM. See the difference?

2. Make your goal tangible and specific. “Grow my business” sounds great but is also meaningless.”Land five new clients a month” allows you to determine exactly what you need to do to land those clients. Always set a goal that allows you to work backward and create a process designed to achieve it. It’s impossible to know exactly what to do every day when you don’t know exactly what you want to achieve.

3. Make it matter to you! If you want to get in better shape so other people will think you look better at the pool this summer, you’re unlikely to follow through. Ultimately, who cares what other people think?

Yet, if you want to get in better shape because you want to feel better, and feel better about yourself, or to set an example for your kids, or to prove something to yourself…then you’re much more likely to stick with it. Now your goal has meaning–not to your doctor, not to strangers at the pool, but to you.

4. Make it positive. “Stop criticizing other people in meetings” is a great goal, but it’s a negative goal. It’s a lot harder to give up or stop doing something than it is to embrace a new and positive challenge. Example, setting a goal like”stop eating sweets” means you constantly have to choose to avoid temptation and since willpower is often a finite resource, why put yourself in a position of constantly needing to choose?

When you pick positive goals, you’ll be working to become something new rather than avoid being something you no longer wish to be.

5. Focus on the process, the DAILY process. All incredibly successful people I’ve worked with have one thing in common… they set a goal and then focus all their attention on the process necessary to achieve that goal. Sure, the goal is still out there. But what they care about most is what they need to do today–and when they accomplish that, they feel happy about today.

So, I’ll ask again, do you prefer the pain of discipline OR the pain of regret? The choice is yours.

Do you have a question, theme or topic you’d like to see in a future blog? Let me know, until then #WinTheDay and remember what Abraham Lincoln said: “Folks are usually about as happy as they make their minds up to be.”

Episode 97: Charles Nehme – Multitasking is dead, focus instead on single-tasking

Episode 97: Charles Nehme – Multitasking is dead, focus instead on single-tasking

In this episode of Success Superstars, Austin-based Charles Nehme explains everything you need to know about Realtor Property Resources (RPR) and how that can change your business!

Like many other professionals in the field, Charles started his Real Estate experience later in life and as a second career, so he explains how he succeeded in the transition.

According to Charles, structured weekly training and single-task completion will ensure that you grow consistently and avoid the feeling of overwhelm that can take over when starting a new routine.

“I would recommend that you first learn, two that you plan and then apply those principles, getting the work done of what you’ve done and persevere. Keep it on until you get it done”. –  Charles Nehme 
Now available on the go: listen to inspirational stories on all podcast platforms including Apple Podcasts, Google Play, Spotify, just search ‘Success Superstars’ anywhere you listen to your favorite podcasts.
Can Resolutions Suck?

Can Resolutions Suck?

A few weeks from now, you might be asked, “So, how are those New Year’s resolutions working out for you? The dream is that our goals and resolutions lead us to higher ground, to new horizons. They can give our eyes a focus, our mind an aim, and our strength a purpose. Without the positive pull forward of a goal, we could risk remaining forever stagnant, or even worse sucked into a backward spiral.

So why is it so hard to keep and reach some resolutions, some goals?

We have all felt the excitement that comes with setting a new goal, but then, as time progresses, excitement can morph into anxiety. This is because we are facing the reality that we are so far from our goal and have no framework or strategy of how to get there.

So how do you overcome life’s hurdles and personal mental roadblocks to reach your BIG goals?

Well, first, a blinding flash of the obvious: When you set goals for yourself, it is important that they motivate you: this means making sure that they are important to you, and that there is value in achieving them.

Motivation is the key to achieving goals. Set goals that relate to the high priorities in your life. If the goal is truly not important to you and you can’t tie it back to why it’s meaningful, your chances of success diminish. Yet wait, there’s more:

The reality is, there’s a SCIENCE to goal setting

In over 650 studies completed with over 50,000 participants, scientists analyzed what worked best when goal setting. Overall, individuals who focused on Process Goals had more success in reaching their goals than those who simply set Performance or Outcome Goals.

So, what is the difference between an outcome goal, a performance goal, and a process goal?

An outcome goal is one that isn’t really under your control. Instead, it’s based on outside circumstances. For example, if your goal is to the #1 selling agent in your market, that’s a goal that’s not only based on your numbers but also the numbers from other agents in your market too.

Performance goals are personal achievement goals. They are the building blocks that help you reach your outcome goal. A good performance goal example is to “beat my personal record of 21 homes sold in a year.

Process goals are completely under your control and are composed of the things you do on a daily basis like habits and routines. Think of these as the small steps you take to get to your performance and outcome goals every single day. An example of a process goal would be to “spend 60 minutes prospecting daily” or “40 minutes of cardio work.”

So, there you have it, the science behind more effective goal setting. Create a goal that is important to you and one you can be reminded frequently as to why you are pursuing it. Then, break those outcome goals down to the daily activities, the daily processes. Now your likelihood of achievement is dramatically improved.

See if one on one coaching is right for you: www.jparcoaching.com


Episode 95: Julian Jackson – Sharpening your leadership skills

Episode 95: Julian Jackson – Sharpening your leadership skills

In this episode of Success Superstars, special guest Julian Jackson from San Antonio gives us insight into his real estate practice. He hones in on what works for him and what you can consider when sharpening your leadership skills.

Julian follows the system Automate, Eliminate or Delegate. He explains how this highlights sharing his wealth of knowledge with team members.

“The people don’t care how much you know, until they know how much you care.” – Julian Jackson refers to this quote he learned while in the military as a motto to his success.

Now available on the go: listen to inspirational stories on all podcast platforms including Apple Podcasts, Google Play, Spotify, just search ‘Success Superstars’ anywhere you listen to your favorite podcasts.

1 2 3 17